INVENTORY > via Property Management System (PMS)
DID YOU KNOW?
Having an effective rate plan is essential for hotels. Rate plans help you to maximise revenue during slower seasons, allow you to provide more pricing options for your guests, and keep your property competitive in your market.
How to update your availability
To update your availability you need to set the inventory available for us through your Property Management System (PMS)
In Maxiroom, you can check the rates you made available for us.
Check "How to check your inventory" for further information.
How to update your rates
How to check your inventory
To check what rates you are distributing through Hotelbeds, please follow the next steps:
How to add rooms to your rate plans
In order to distribute your rooms, please note that it is necessary to link them to any of your rates. Follow the next steps to add your rooms to your rate plans:
Understanding our rate plan variety
Get to know our variety of rate plans and create your own rate mix:
Dynamic Rates (BAR)
Your daily Best Available Rate (BAR).
Get exposure on final selling channels.
Static Rates (FIT)
Seasonal NET rates.
Get exposure through Tour Operators distribution capturing long lead time bookings.
Non-Refundable Rates (NRF)
Reduced Dynamic or Static/FIT rates.
Get guaranteed payments.
Opaque Rates & Airline rates
Special rate plan for Tour Operators or Airline Packages.
Gain access to our exclusive client agreements.
Go to Inventory section and click on Rate list
Click on the Rooms button
Find it on the corresponding rate plan you want to add you rooms to.
Assign your Rooms
From the dropdown menu, select the rooms you want to sell through that specific rate plan.
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Inform availability and rates for your room
You can do so from the "Edit price" and "Edit availability" menus.
How to create a new room
Everytime you need to create a new room in the Partner Extranet, you will need to follow the next steps:
Go to the Hotel Info page
Click on Rooms
Scroll down to the bottom of the page.
In the Create new room option click on +
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Once the New Room screen is displayed, fill in the blank fields with the details of your room and its characteristics:
Select the room type and characteristic to create
From the dropdown menu, choose the most similar to your hotel room.
Fill in the Room Name
Name it as you sell it on your hotel website so your potential clients can easily meet & match.
Inform your Room Code
Use the same code you have in your Hotel Management System or in your Channel Manager platform.
Complete your Room Capacity
See more at Understanding room capacities section.
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Please bear in mind that all rooms must be included in a rate plan in order to to be distributed. When creating a new room, it will be necessary to link to any of your rates. See how in the next section How to add rooms to your rate plans.
Understanding room capacities
Standard Capacity
The system will use this capacity to establish rates per room and any adult included in the standard capacity will not pay supplements for the Extra Bed. If the Maximum Capacity is higher than the Standard, then you can add occupancy supplements such as children and/or adults.
Minimum Room Capacity
The minimum number of people required to book a room.
Maximum Room Capacity
The maximum number of people the room can accommodate, including adults, children, and babies (if there are babies in the room, they are included in the maximum occupancy).
Maximum Adults
The maximum number of adults per room. Everyone over the End age shown in the contract header is considered an adult.
Minimum Adult
It specifies the minimum number of adults required in the room.
Maximum Children
The maximum number of children allowed in the roo. The system considers everyone between the Start age and End age as a child.
Maximum Babies
The maximum number of babies allowed in a room. Baby is defined as anyone under the Start age in the contract header. e.g.: A value of 0 means the hotel does not distinguish between children and babies.
Please bear in mind that all rooms must be included in a Rate Plan in order to be distributed. When creating a new room, it will be necessary to link to any of your rates.
To update your availability you need to set the inventory available for us through your Property Management System (PMS)
In Maxiroom, you can check the rates you made available for us.
Check "How to check your inventory" for further information.
Log in to Maxiroom
Go to Connectivity tab
Choose the period you want to check
- The lines shown in white are those rates and inventory that are being distributed.
- The lines shown in red are those rates and inventory that are not being distributed. To start distributing them, go to your PSM and update them accordingly.
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In the case that the information shown is mismatched with your records, please contact your Hotelbeds Contract Manager.
How to check your contract agreement
Go to the Inventory section
Click on Rate List
Scroll down to the bottom of the page.
Click on the Printer button
Look for it at the corresponding rate you wish to check
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Download your contract
Select your dates and click on Apply
You can easily check your contract agreements by following the next steps:
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